MatterBoard Privacy Policy

Version 1.2 — Effective November 7, 2026

This policy describes the Google user data handled by MatterBoard, an application operated by AJS Consult LLC. MatterBoard was previously offered under the name "Ingestscale"; the name changed, the handling described here did not.

Data accessed

MatterBoard accesses only data authorized by the user:

• Google account name, email address, and profile information;
• Gmail messages and metadata, including participants, timestamps, threads, labels, message bodies, and supported document attachments;
• Google Calendar lists and events, including titles, descriptions, times, locations, and participants;
• Google Contacts names, email addresses, phone numbers, and birthdays; and
• Google Drive file and folder metadata for files inside the folders the user selects: name, type, size, owner, last modifier, creation and modification times, parent folder, and a link to the file in Drive. Although Google's authorization covers read access to Drive, MatterBoard synchronizes only from the folders the user selects in the application, and does not download or export Drive file content.

How data is used

MatterBoard uses this data solely to provide features requested by the user: synchronization into the user's private archive, normalization, deduplication, indexing, search, identity matching, summaries, and user-configured assistant or automation features.

The service does not sell Google user data, use it for advertising, use it to determine creditworthiness, or use it to train or improve a generalized artificial-intelligence or machine-learning model.

Storage and protection

OAuth credentials are stored on the user's Mac using operating system and file-access protections. Synchronized data transfers via encrypted connections to the user's private account store on infrastructure operated for MatterBoard, currently using Google Cloud Platform. Access is restricted by account and operational credentials.

Sharing and human access

Data is not shared with advertisers or data brokers. Infrastructure providers process data only to operate and secure the service. When a user deliberately connects an AI assistant or other integration, relevant data may be processed by that user-selected provider to deliver the requested feature; that provider's own terms govern how it handles what it reads, and every request an AI assistant makes is shown to the user, who can stop it at any time. Payments for paid plans are processed by Stripe as the merchant of record; MatterBoard receives the plan, the payment status and the email address used to pay, and never receives full card details.

MatterBoard operators may access data only when necessary to provide support requested by the user, investigate security or abuse, maintain the service, or comply with law, and only to the extent permitted by applicable policy and law.

Retention, deletion, and revocation

MatterBoard retains synchronized data until the user deletes it or closes the account, subject to reasonable backup rotation. Disconnecting Google stops future synchronization but does not delete previously synchronized copies. Users can delete their MatterBoard data from the application or request account deletion by contacting the address below.

A user can revoke MatterBoard's Google access at any time through Google Account settings. Revocation stops future Google API access; deletion of already synchronized data is handled separately through MatterBoard.

Google API Limited Use

MatterBoard's use and transfer of information received from Google Workspace APIs adheres to the Google API Services User Data Policy, including its Limited Use requirements.

Changes and contact

This policy will be updated before MatterBoard uses Google user data for a materially different purpose. Questions, data-access requests, and deletion requests may be sent to aaron@matterboard.ai.

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